Inspection Week 2012: of shelfchecks, transfers and weeding

Pile of boxes for unbound sheet music

Pile of boxes for unbound sheet music ; photographed by Clemens Gresser.

Last year in September I wrote a post on Inspection Week 2011, and tried to impart to you, our dedicated readers, some details of what was going on behind closed doors at the UL at this time of the year. Another installment – maybe with a twist.

Yes, as last year we spent some time replacing boxes which are falling apart, or are damaged. So far (after one half-day) we have replaced 44 boxes. That won’t excite you, I know, but when such boxes crumble under your favourite music librarian’s hand whilst trying to fetch an item – this will also delay you, as the item you requested won’t be with you asap (the fetcher will need to sort out this accident too).

Stacked up, weeded books waiting for reclassmarking and transferring

Stacked up, weeded books waiting for reclassmarking and transferring ; photographed by Clemens Gresser.

Normally, shelf-checks should happen in open access areas; however, with last year’s withdrawal of pre-1900 reference books (classmark MRR) (see also last years blog post on Inspection Week 2011) we did need to move other items, and this created a further domino effect of moving materials elsewhere: so this year we tackled an area we hadn’t checked thoroughly for 6 years!

Freed-up shelfspaces, and books waiting to be moved to office.

Freed-up shelfspaces, and books waiting to be moved to office ; photographed by Clemens Gresser.

Some books are in need of being transferred to another location. This year we changed our policy for some more illustrated volumes – they now don’t all need to be in closed access and unborrowable, some of them can now be borrowed. Also, we used to move lyfguarded books into this closed area and therefore they were not borrowable; again these books can now be borrowed. So far this “weeding” project in the area we shelf-checked has resulted in 146 books sitting in our office now to be re-classmarked and transferred. There are more still stacked on the shelves at the “old” location. As you can see from the image to the left this has created much-needed space in our most-climate controlled and most-secure area.

Some of you might not see any direct benefits for you here, but especially fans of Cliff Richard look out for having better access to some tomes celebrating this singer!



About Clemens Gresser

Between August 2010 and September 2021 I worked as a librarian at the University of Cambridge (Cambridge, UK); the last six years of that time I was at the Faculty of Divinity Library. Between August 2010 and November 2013 I was the Deputy Head of Music at Cambridge University Library and at the Pendlebury Library of Music. Between December 2013 and September 2015 I was the Librarian at the Marshall Library of Economics. Since September 2021 I have been the Heythrop Librarian at the London Jesuit Centre.
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